This Privacy Notice explains how Apheon (hereafter “we”, “us” or ”our”) collects, uses, shares and otherwise processes your Personal Data in connection with your relationship with us as our client, acting for a client or being generally interested in our services and our publications in accordance with applicable data privacy laws and the General Data Protection Regulation 2016/679 (“GDPR”) which is applicable as of 25 May 2018.
As “Data Controller”, for the purposes of the GDPR, we control (i) the way your Personal Data are collected and (ii) the purposes for which they are used.
This Privacy Notice explains how Apheon (hereafter “we”, “us” or ”our”) collects, uses, shares and otherwise processes your Personal Data in connection with your relationship with us as our client, acting for a client or being generally interested in our services and our publications in accordance with applicable data privacy laws and the General Data Protection Regulation 2016/679 (“GDPR”) which is applicable as of 25 May 2018.
As “Data Controller”, for the purposes of the GDPR, we control (i) the way your Personal Data are collected and (ii) the purposes for which they are used.
a) if you have consented to us doing so, or
b) if we need it to perform the contract we have entered into with you, or
c) if we need it to comply with a legal obligation, or
d) if we (or a third party) have a legitimate interest which is not overridden by your interests or fundamental rights and freedoms. Such legitimate interests will be the provision of services by us, administrative or operational processes and direct marketing
We may collect personal information from you in the course of our business, when you contact or request information from us, when you engage our services or as a result of your relationship with one or more of our staff and clients.
Personal
identification data
• Name and surname
• Title, Salutation (Mr / Mrs / Ms)
• Postal and/or e-mail address
• Phone numbers
• Identification number
• Date of birth
• KYC documents (including a copy of your passport or national identity card)
• Content you provide (such as CV, education history, comments, responses to questions)
Professional information
• Job title
• Department and name of organization
Financial Data
• Subscription details
• Payment related information
• Information relating to your assets
Tax Information
• Tax domicile and other tax related documents and information
In the course of providing services to you, we may collect information that could reveal your racial or ethnic origin or conviction of criminal offences. Such information is considered “sensitive personal data” under the GDPR. We only collect this information in the case you have given your explicit consent, it is necessary according to legal obligations, or you have deliberately made it public.
For example, we may collect this information during the onboarding phase at the beginning of our business relationship when you provide us with an extract of your criminal record. Also, when you provide us with your personal documentation such as CV, copy of passport or ID card, your nationality and/or photo may imply your racial or ethnic origin.
By providing any sensitive personal data you explicitly agree that we may collect and use it in order to provide our services and in accordance with this Privacy Notice.
We are committed to taking appropriate technical and organisational measures to protect your Personal Data against unauthorised or unlawful processing and against accidental loss, destruction or damage.
Your Personal Data is stored in Luxembourg and/or Belgium in electronic and/or physical form. Any physical documentation is kept in a secure location at our premises. Electronic files that contain Personal Data are stored within a secured IT infrastructure.
We will only retain your Personal Data for as long as we need it in order to fulfil the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
Upon expiry of the applicable retention period we will securely destroy your Personal Data in accordance with applicable laws and regulations.
Please note that we may use or disclose Personal Data if we are required by law to do so or if we reasonably believe that use or disclosure is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process. Where a transfer of your Personal Data is necessary to a location outside the European Economic Area (“EEA”) we will take appropriate measures, in line with Chapter 5 of the GDPR (transfers of personal data to third countries or international organisations), to ensure that your personal data is processed in a secure manner, and in accordance with applicable data protection laws.
You will in general not have to pay a fee to exercise any of your individual rights mentioned in this Privacy Notice, to the extent your request to exercise those rights are not manifestly unfounded or excessive.
We are committed to keeping your Personal Data accurate and up to date. Therefore, if your Personal Data changes, please inform us of the change as soon as possible using the contact information provided below.
We reserve the right to update this privacy notice at any time, and we will make an updated copy of such privacy notice publicly available.
This Privacy Notice concerns only the Apheon website and does not concern any website to which the Apheon website may link. Should you choose to visit these third-party sites, you should review their privacy policies to ensure that you understand and are comfortable with their practices concerning your personally identifiable information.
If you have any concerns or require any further information, please do not hesitate to contact us at gdpr@apheon.com or send your request to the following address:
Apheon
Ref. Data Protection
19-21, route d’Arlon
L-8009 Strassen
Luxembourg
Our manifesto: contributing to the development of sustainable finance
To succeed with this strategy, Apheon believes a holistic and collective approach is fundamental.
Holistic: it is essential that all aspects of ESG are equally and continuously supported. This is why we are active at every stage of the investment cycle by applying proprietarily developed methodologies and initiatives which are built on 5 priorities covering the broad ESG spectrum: