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Receptionist & Office Manager

Brussels, Belgium
Operations

The Company

Apheon is a pan-European mid-market private equity investment company managing ~€3 billion of assets from global institutional investors and families. It is headquartered in Brussels, with offices in Paris, Munich, Milan, Madrid, Amsterdam and Luxembourg. Apheon invests in leading companies with a sustainable, competitive position in attractive niche sectors, that are headquartered in the Benelux, France, Germany, Italy, and Spain, with a constant emphasis on developing their environmental, social and governance (“ESG”) journey during its investment period. Apheon employs ~55 direct employees across 7 offices and indirect employees in excess of 20,000 in its participations. More information on Apheon’s activities, people and values can be found in the “working at Apheon” video (link).

The Apheon Brussels office is looking for a Receptionist & Office Manager. The office is located in the Blue Tower (Avenue Louise) and is well connected for commuting purposes (tramway, bus,…). We offer a permanent position as of day one.

Job Description

The main activities and responsibilities will be:

  • Organizing meetings (including planning and updating schedules), arranging and preparing meeting rooms (e.g. connection with VC)
  • Organizing and tracking travel for visitors from Belgium and abroad (hotels, trains, flights, transfers, parking, etc.)
  • Welcoming and interacting with incoming visitors (i.e. investors, board members, advisors, entrepreneurs,…)
  • Managing incoming calls for the Brussels office switchboard
  • Liaising with internal staff at all levels and across all regions
  • Overseeing office supplies and general office management
  • Handling facility-related issues (i.e. printers, small repairs with the property manager, etc.)
  • Organizing office daily lunches, events and celebrations
  • Managing subscriptions for the parking, gym,…
  • Scanning and filing of documents
  • Other ad hoc tasks as needed

Education and Experience

  • The ideal candidate would have a bachelor in the hospitality sector or a relevant experience in hotels, HoReCa or tourism activities
  • Language: perfect knowledge of English, French, and Dutch
  • Proficient computer skills and in-depth knowledge of MS Office Suite

Key Competencies

  • Excellent presentation and capacity to interact with C-levels
  • Outstanding organizational, communication and planning skills
  • Service-minded and flexible
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© APHEON 2025

Our manifesto: contributing to the development of sustainable finance

Sustainability generates long-term and higher value

Apheon’s ambition is to contribute to the development of sustainable finance by placing sustainability at the core of its strategy and demonstrating by example that it delivers higher and better value for portfolio companies and investors.
 
We are convinced that businesses that respect the planet, that look after their employees and that support their communities will in turn attract the best talent, differentiate themselves from their competition and ultimately emerge as the strongest in the future.

A holistic and collective approach

To succeed with this strategy, Apheon believes a holistic and collective approach is fundamental.

Holistic: it is essential that all aspects of ESG are equally and continuously supported. This is why we are active at every stage of the investment cycle by applying proprietarily developed methodologies and initiatives which are built on 5 priorities covering the broad ESG spectrum:

  • Sustainable revenues (strategy): increasing, when applicable, the share of revenues which directly benefit the environment and/or society

  • Carbon (environment): reducing emissions

  • Talent (social): creating a positive working environment which will attract, develop and retain the best talent

  • Youth, diversity and inclusion (societal): fostering a more inclusive society

  • Transparency (governance): reporting on metrics transparently, and being transparent on potential obstacles
Collective: we believe that it is only through collective action that we can create significant impact. This is why it is our intention to pull together Apheon’s entire ecosystem to undertake our ESG initiatives. This includes mobilizing our employees, portfolio companies, investors, external experts, charitable organizations, public institutions and peers. At this time of global transition, we believe that sustainable finance plays a key role in advancing towards a sustainable planet and society. Financial players, in particular private equity firms such as Apheon, are in a position to drive forward action by leveraging their business model of transforming companies. Apheon is keen to play such role and to move forward every day with humility but also conviction.